NALI Executive Assistant

ABOUT UNILEVER

With 3.4 billion people in over 190 countries using our products every day, Unilever is a business that makes a
real impact on the world. Work on brands that are loved and improve the lives of our consumers and the
communities around us. We are driven by our purpose: to make sustainable living commonplace, and it is our
belief that doing business the right way drives superior performance. At the heart of what we do is our people
– we believe that when our people work with purpose, we will create a better business and a better world.
At Unilever, your career will be a unique journey, grounded in our inclusive, collaborative, and flexible working
environment. We don’t believe in the ‘one size fits all’ approach and instead we will equip you with the tools
you need to shape your own future.

JOB PURPOSE

Unilever is the place where you can bring your purpose to life with the work that you do – creating a better
business and a better world. If you are a highly organized and proactive individual who thrives on providing
seamless executive support, managing schedules, coordinating meetings, and ensuring efficient
communication, then this role is just for you!

WHAT WILL YOUR MAIN RESPONSIBILITIES BE

· Complex diary management – managing competing priorities effectively working across multiple time
· Organising local and international meetings.
Event Organisation
· Assisting with the organisation of annual conferences, meetings
Logistics
· Organisation and coordination of international and local travel, including preparation of itineraries, visas
and logistics together with management of out of office requirements
· Visitor management
· Booking catering and meeting rooms
Administrative Support
· Screening, redirecting and responding to email correspondence, as appropriate
· Responding to queries and requests for information from all parts of the organisation on an ad hoc basis.
· Responding to external speculative requests and queries as necessary.
· Processing expenses and invoices using relevant systems
· Pro-actively tackling issues related to administrative processes to ensure speed and efficiency.
· Setting up and maintaining both electronic and manual filing systems.
Confidential
Executive Support
· Liaison with internal and external contacts – developing knowledge of key individuals, including PA
network and wider team.
· Organising and preparing meeting materials at least 24hrs in advance
· Screening all emails and flagging issues; seeking inputs from senior leadership team / other supports
where necessary to assist with issue management.
· Working flexibly outside of core hours
· Managing approval processes at the request of the executive

WHAT YOU NEED TO SUCCEED
Experiences & Qualifications

• At least 5 – 7 years of Relevant Experience
• Bachelor's degree in business administration, communications, or related field (preferred)
• Proven track record as a personal assistant, executive assistant, or administrative support role
• Experience in managing complex calendars, scheduling, and travel arrangements
• Prior exposure to corporate environments and executive-level support
• Strong background in handling confidential information with discretion
• Familiarity with event coordination and meeting preparation
• Ability to manage multiple priorities in fast-paced settings

Skills
• Strong organizational and multitasking abilities
• Excellent communication skills
• Prior regional/global experience
• Exceptional stakeholder management
• Proficiency in negotiation and influencing
• High level of discretion and confidentiality
• Problem-solving and decision-making skills
• Strategic thinking
• Tech-savvy with strong analytical capabilities
• Adaptability and change management
Leadership
• You are energized by delivering fantastic results. You are an example to others – both your results and
your resilience. You are constantly on the lookout for better ways to do things, engaging and
collaborating with others along the way.
• As an individual you are the one responsible for your own wellbeing and delivering high standards of
work. You must also focus on the Consumer and what they need. You are humble and have your head
up, looking around to interpret evidence and data smartly, spot issues and opportunities to make
things better.
• Critical SOL (Standards of Leadership) Behaviors
o PASSION FOR HIGH PERFORMANCE: Takes personal responsibility and accountability for
execution and results. Has an owner’s mindset, using data and insight to make decisions.
o PERSONAL MASTERY: Sets high standards for themselves. Actively builds own wellbeing and
resilience.
o CONSUMER LOVE: Whatever their role, always looks for better ways to serve consumers.
Invests time inside and outside to understand the needs of consumers.
Confidential
o PURPOSE & SERVICE: Has humility, understanding that leadership is service to others, inside
and outside Unilever.
o AGILITY: Explores the world around them, continually learning and developing their skills.

Unilever embraces diversity and encourages applicants from all walks of life! This means giving full and fair
consideration to all applicants and continuing development of all employees regardless of age, disability,
gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.

Unilever is an organisation committed to equity, inclusion and diversity to drive our business results and create a better future, every day, for our diverse employees, global consumers, partners, and communities. We believe a diverse workforce allows us to match our growth ambitions and drive inclusion across the business. At Unilever we are interested in every individual bringing their ‘Whole Self’ to work and this includes you! Thus if you require any support or access requirements, we encourage you to advise us at the time of your application so that we can support you through your recruitment journey.